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Tracking time

Tracking the time spent on tasks helps the production department understand how they are progressing on a project against the initial bid, and also to understand where all time went.

Time logs are though pretty useless and nothing more than a pointless chore if they are not accurate. With this in mind, ftrack is offering time tracking features to help get the most accurate information in the least painful way. We also want to make the information more usable so that you can give better estimates and also get control over your time (perhaps even cut down a few meetings!).

Using the time logger

ftrack makes it easy to keep track of the time you work on different projects by using timers. To start a timer, open the time logger in the web application by clicking the clock icon to the right in the top menu.

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The time logger shows a list of recent time logs and lets you create new time logs by starting new timers. To start a timer, select one of your assigned tasks and click Start. Once you have finished working on the task, click Stop to stop the timer and save the tracked time as a new time log in the list.

Tip

You can filter the assigned tasks drop down by entering some phrases into the field. The order of the phrases does not matter, eg. you can enter ‘animation Motorbike’ to only show animation tasks on the Motorbike sequence.

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You can also start a timer by clicking on the start timer icon. It appears in several places in the system, eg. in the list of recent time logs and on each task in the timesheet.

../_images/timelogger_start_new_timer_icon.jpg

Note

You can only have one timer running at a time. Starting a new timer while one is already running will stop the first timer and save any time tracked before starting the new one.

In other places, such as on task cards, there is a way to open the time logger directly with the appropriate task preselected.

../_images/timelogger_task_preselected.jpg

Adding a time log manually

If you happen to forget to start a timer, or prefer to log your time retroactively, you can save time logs manually. Open the time logger and select the task you wish to log time against. Instead of clicking Start, enter the desired duration and click Save. From here you can also add a comment to your time log.

Tip

You can filter the assigned tasks drop down by entering some phrases into the field. The order of the phrases does not matter, eg. you can enter ‘animation Motorbike’ to only show animation tasks on the Motorbike sequence.

../_images/timelogger_logging_time_manually.jpg

The field supports many different formats for quick entering of time, see Entering time values with natural units.

Removing a time log

You can remove a time log by clicking the remove time log icon.

../_images/timelogger_remove_time_log_icon.jpg

Using the timesheet

To see a summary over the tracked time, click the Switch to timesheet button.

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The timesheet view shows all the tasks for which you have logged time during the selected week. Each cell represents the total amount of time logged on that day.

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Adding or updating a value in the timesheet will be performed according to the following:

  • If no time has been logged, add a new time log.
  • If the duration is increased, edit the last time log on that day so that the total is correct.
  • If the duration is decreased, edit the last time log so that the total is correct. If the duration is decreased more than the duration of the last time log, remove that time log and continue editing the one before.

The cell in the bottom row of each day column will indicate with a green border when the total number of worked hours entered that day is equal to or more than the workday length value set in System settings ‣ Scheduling ‣ Settings.

Tip

You can filter the assigned tasks drop down by entering some phrases into the field. The order of the phrases does not matter, eg. you can enter ‘animation Motorbike’ to only show animation tasks on the Motorbike sequence.

Adding a task as a favorite

Click the star shaped icon to add a task as a favorite in the timesheet.

../_images/timesheet_favorite_task_icon.jpg

Entering time values with natural units

You can specify values with units to quickly enter a variety of different time values. There are different formats for each unit available.

Unit Formats
Day d, dy, dys, day, days
Hour h, hr, hrs, hour, hours
Minute m, min, mins, minute, minutes
Second s, sec, secs, second, seconds

Spacing is optional and you can use either float or integer values for each unit specified.

Examples

Example Meaning
1h 1 hour
1.5 hours 2s 1 hour, 30 minutes and 2 seconds
45 minutes 45 minutes
45 mins 15 secs 45 minutes and 15 seconds
1 day 1 workday
4hr 15m 4 hours and 15 minutes
60 seconds 60 seconds

Float values

Interpreted as fractional hours.

Example Meaning
1.0 1 hour
1.5 1 hour and 30 minutes
2.25 2 hours and 15 minutes

Integer values

Interpreted as minutes.

Example Meaning
90 1 hour and 30 minutes
45 45 minutes
2880 48 hours

Hour clock

Interpreted as hours and minutes. General format is {hh:mm}. Can optionally specify the unit {hh:mm} {hour-unit}.

Example Meaning
1:30 1 hour and 30 minutes
01:10 1 hour and 10 minutes
5:45 hours 5 hours and 45 minutes
1:30h 1 hour and 30 minutes

Minute clock

Interpreted as minutes and seconds. Format is {mm:ss} {minute-unit}.

Example Meaning
1:30 min 1 minute and 30 seconds
01:10m 1 minute and 10 seconds